In the context of our services proposed and/or performed for customers, we process your personal data if you are working for companies with which we are conducting (or intending to conduct) business (e.g. to make offers for our services and to maintain a business relationship with the company you work for).

What personal data do we collect about you

We process the following personal data about you:

  • Identification information – we may process your name and other contact information (including email address, landline phone number and mobile phone number), gender, digital signature and languages spoken.
  • Professional information – we may process information related to your work including (without limitation) your job title, your location and your department.
  • Photographs and video footage – when participating in our events, meetings, conferences etc., we may process photographs or videos of you.
  • Survey results – we may process your responses to questions in surveys.
  • Visitor information – when accessing our buildings, we may collect your name, contact details, car plate number, identification, etc. for security reasons. Where we are legally permitted to do so we may also ask you to disclose information about your health (including information related to viral infections, flu, etc.) for health and safety reasons.
  • Information you choose to share with us – we may process additional information if you choose to share that with us.
  • Trade sanctions information relating to you - we may verify whether you are subject to sanctions under applicable laws or regulations.

Why do we need your personal data

AUSY  processes your personal data only for the purposes specified below:

Purposes for which we process your personal data Legal grounds for the processing of your personal data
To administer and manage the contractual relationship between AUSY and our clients and suppliers Necessary for the performance of the contract between AUSY and the client or supplier
Business development (including sending direct marketing and offers) this may be based on our legitimate interest to maintain good relations with our current or prospective clients and suppliers.
Facilities, security and contingency planning purposes For the purpose of the legitimate interests pursued by AUSY, which include safeguarding and securing our assets, our facilities, our information systems and our people
Events Based on your consent to participate to this Events.
Preventing, detecting and investigating fraud To comply with our legal obligations when some authorities or administrations ask information about our contact as a client. Processing is necessary for the purpose of the legitimate interests pursued by AUSY, which include the protection of company assets, protecting its legal interests and managing legal claims/disputes
Surveys (including satisfaction surveys) Based on our legitimate interest to survey our clients so as to better understand their needs, to improve our services and to build and maintain a good relationship with our clients
Dispute management and litigation Processing is necessary for the purpose of the legitimate interests pursued by AUSY, which include the protection of company assets, protecting its legal interests and managing legal claims/disputes with our clients and suppliers
Compliance with legal or regulatory requirements Processing is necessary for compliance with our legal or regulatory obligations (e.g. obligations under tax laws to keep certain information including personal data)
Preventing, detecting and investigating fraud To comply with our legal obligations when some authorities or administrations ask information including personal data; Processing is necessary for the purpose of the legitimate interests pursued by AUSY, which include the protection of company assets, protecting its legal interests and managing legal claims/disputes
To monitor and enforce compliance with AUSY policies and procedures For the purpose of the legitimate interests pursued by AUSY, which include safeguarding our assets and ensuring security of our information systems
To perform internal and external audits For the purpose of the legitimate interests pursued by AUSY, which include the proper conduct of its business and accuracy of financial reporting

How long we keep your personal data

Your personal data will be kept for the duration of the business relation. 

We may keep your personal data longer if necessary in connection with any actual or potential dispute (e.g. we need this personal data to establish or defend legal claims), in which case we will keep your personal data until the end of such dispute; and/or for us to comply with any legal or regulatory obligation (e.g. for tax or pension purposes), in which case we will keep your personal data for as long as required by that obligation.